Organisers to do list for each meeting#
Tasks to complete before and after each meeting.
[ ] Choose the material to discuss from the reading list. We suggest voting on this in the previous meeting!
[ ] Decide on three questions around the piece to discuss.
[ ] Create a meeting information file in the
site/content/join_in/meetings/folder from the
meeting_template.mdfile under the correct month with links and the three discussion questions.
[ ] Update the meeting overview list (in
site/join_in/join_in.mdunder “Upcoming Meetings”) with a link to the new meeting information page.
[ ] Update the next meeting reference file in
site/join_in/meetings/next-meetingwhich makes sure people get to the next meeting from the homepage of the website.
One week before the meeting#
[ ] Send a one-week reminder to the group with quick links to the online meeting, the reading material and the discussion questions. We usually also include a link to last week’s write up if it is ready.
On the day of the meeting#
[ ] Send an on-the-day reminder to the mailing list with quick links to the online meeting, the reading material and the discussion questions.
[ ] Make sure you have three choices from the reading list for attendees to vote on for the next meeting.
[ ] Have a 3-minute verbal summary of the material ready in case nobody in the meeting is prepared to volunteer one.
[ ] Set up a new HackMD document for collaborative writing in the meeting. See instructions for this here.
After the meeting#
[ ] Update the meeting information file with the outcome of the poll and a link to the summary document.
[ ] Move the meeting on the overall meeting list, and make the next one!
[ ] Sync the HackMD document with the repository to capture the discussion as it was written.
[ ] Edit the HackMD document into a summary of the meeting.
[ ] Once the write up is finished, follow the instructions in the following guide.