Organisers to do list for each meeting#

Tasks to complete before and after each meeting.

First#

  • [ ] Choose the material to discuss from the reading list. We suggest voting on this in the previous meeting!

  • [ ] Decide on three questions around the piece to discuss.

  • [ ] Create a meeting information file in the site/content/join_in/meetings/ folder from the meeting_template.md file under the correct month with links and the three discussion questions.

  • [ ] Update the meeting overview list (in site/join_in/join_in.md under “Upcoming Meetings”) with a link to the new meeting information page.

  • [ ] Update the next meeting reference file in site/join_in/meetings/next-meeting which makes sure people get to the next meeting from the homepage of the website.

One week before the meeting#

  • [ ] Send a one-week reminder to the group with quick links to the online meeting, the reading material and the discussion questions. We usually also include a link to last week’s write up if it is ready.

On the day of the meeting#

  • [ ] Send an on-the-day reminder to the mailing list with quick links to the online meeting, the reading material and the discussion questions.

  • [ ] Make sure you have three choices from the reading list for attendees to vote on for the next meeting.

  • [ ] Have a 3-minute verbal summary of the material ready in case nobody in the meeting is prepared to volunteer one.

  • [ ] Set up a new HackMD document for collaborative writing in the meeting. See instructions for this here.

After the meeting#

  • [ ] Update the meeting information file with the outcome of the poll and a link to the summary document.

  • [ ] Move the meeting on the overall meeting list, and make the next one!

  • [ ] Sync the HackMD document with the repository to capture the discussion as it was written.

  • [ ] Edit the HackMD document into a summary of the meeting.

  • [ ] Once the write up is finished, follow the instructions in the following guide.